Regulatory Compliance: Saving Time, Money, and Lives with Data Mobility
With the right mobile technology, companies can reduce their reliance on outdated methods of data collection, analysis, and application. Mobile devices and apps provide detailed information to help you make data-driven decisions that will ensure compliance, improve efficiency, and prevent unsafe conditions that can lead to accidents, illnesses, and fatalities in the workplace.
Health, Safety, and Environmental (HSE) requirements have become increasingly complex in the last decade, as new regulations to operational and safety procedures are being introduced frequently. With the constant changes occurring in today’s intricate regulatory compliance landscape, it can be difficult for companies to keep up with the rules, resulting in costly fines and lawsuits. By strategically introducing the right mobile technology, companies can ensure they’re compliant while saving time and cutting costs.
Manual data entry using paper and spreadsheets makes it difficult to process and share information effectively. It takes too long, has a high potential for errors, and can be challenging to maintain and store. Mobile devices and applications offer a solution that simplifies and improves the process of data capture, analysis, internal auditing, and compliance. By utilizing the mobile technology available, organizations can not only record and organize compliance-related data, but also leverage that data to create interactive learning experiences for their staff that show precisely what happened in a particular situation and outline the proper actions necessary to improve conditions.
One of the most important aspects of regulatory compliance is proof. Regulatory organizations like the FDA, EPA, and OSHA hand out billions of dollars in fines each year to companies found to be out of compliance, and proving your workplace meets all necessary standards is the best way to avoid penalties. With mobile technology, you’ll know that your app is securely storing your data and paperwork in a centralized, searchable database, making it easier for you to quickly retrieve information and prove compliance in the case of an audit. This also allows you to identify trends to help generate preventative actions and influence smarter decisions.
Mobile software speeds up the process of data collection, automatically integrating the information gathered into existing systems by organizing files and databases. It can even provide the ability to set automatic triggers for things like equipment purchase orders or routine internal audits, dramatically reducing delays for parts, tools, and re-inspections. While mobile compliance management requires an initial investment, the costs you’ll avoid by improving efficiency, cutting down on lost paperwork, reducing OSHA fines, and limiting accidents will be financially beneficial in the long run.
At the end of the day, compliance is first and foremost about safety. Using your mobile device to maintain vigilant safety compliance ensures that your organization is doing everything possible to prevent injuries, illnesses, or even fatalities.